Who we are
Ormiston SWB Academy is part of the Academy Trust called Ormiston Academies Trust. For the
purposes of Data Protection legislation, the Academy Trust is the Data Controller. This means it is in
charge of personal data about you.
The postal address of the Trust is Ormiston Academies Trust, 144 Newhall St, Birmingham B3 1RY.
The Data Protection Officer for the Trust is Aimee White.
In this policy ‘we’ and ‘us’ means the Academy Trust.
How we use your information.
We process personal data relating to those we employ to work at, or otherwise engage to work at,
our school / within our Trust. This is for employment purposes to assist in the running of the school / Trust and / or to enable individuals to be paid.
This personal data includes identifiers such as names and national insurance numbers, employment contracts and remuneration details, qualifications and absence information. It will also include sensitive personal data such as ethnic group, medical information and trade union membership (if you choose to supply this information to us).
During the recruitment process we may receive information about you from a previous employer or an educational establishment which you have previously attended. You will know about this because
you will have supplied us with the relevant contact details.
Collecting and using your information in this way is lawful because:
The processing is necessary for the performance of your employment contract
The processing is necessary for the performance of a legal obligation to which the Academy
Trust is subject, for example our legal duty to safeguard pupils
The processing is necessary to protect the vital interests of others, i.e. to protect pupils from
The processing is necessary for the performance of our education function which is a function in the public interest.
When we collect personal information on our forms, we will make it clear whether there is a legal
requirement for you to provide it, and whether there is a legal requirement on the school / academy
trust to collect it. If there is no legal requirement then we will explain why we need it and what the
consequences are if it is not provided.
How we share your information with third parties
We will not share information about you with third parties without your consent unless the law
allows us to.
We are required, by law, to pass on some of the personal data which we collect to:
Our local authority
The Department for Education (DfE)
The collection of this information will benefit both national and local users by:
Improving the management of workforce data across the sector
Enabling development of a comprehensive picture of the workforce and how it is deployed
Informing the development of recruitment and retention policies
Allowing better financial modelling and planning
Enabling ethnicity and disability monitoring; and
Supporting the work of the School Teachers’ Review Body
If you require more information about how we and / or the DfE store and use your personal data
We disclose personal data about you to the Disclosure and Barring Service for the purposes of
carrying out checks on your suitability for work with children.
We disclose details about you including national insurance number and absence information to our
payroll provider to enable you to be paid.
We disclose details personal details, including; Names, National insurance numbers, Characteristics
such as ethnic group, Employment contracts, Remuneration details, Qualifications, Absence
information, about you to our HR provider for the purposes of HR management.
We share your identity and pay information with HMRC in conjunction with your legal obligation to
pay income tax and make national insurance contributions.
Where you have decided to become part of a salary sacrifice scheme such as that for child care
vouchers, we share your details with the provider to the extent necessary for them to provide the
vouchers to you.
We share your details with your pension provider in order to make sure that you pay the correct
amount and maintain your entitlement to a pension upon your retirement. For teachers the scheme
is the TPS, for support staff the scheme is LGPS.
Our disclosures to third parties are lawful because one of the following reasons applies:
The disclosure is necessary for the performance of your employment contract
The disclosure is necessary for the performance of a legal obligation to which the Academy
Trust is subject, for example our legal duty to safeguard pupils
The disclosure is necessary to protect the vital interests of others, i.e. to protect pupils from
The disclosure is necessary for the performance of our education function which is a
function in the public interest.
How long we keep your personal information
We only keep your information for as long as we need it or for as long as we are required by law to
keep it. Full details are given in our records retention policy which can be found OAT Records
You have the right to:
Ask for access to your personal information
Ask for rectification of the information we hold about you
Ask for the erasure of information about you
Ask for our processing of your personal information to be restricted
Object to us processing your information.
If you want to use your rights, for example, by requesting a copy of the information which we hold
about you, please contact: Mr Ali Lampitt, Data Protection Lead.
More information about your rights is available in our data protection policy and freedom of
If at any time you are not happy with how we are processing your personal information then you
may raise the issue with the Data Protection Officer and if you are not happy with the outcome you
may raise a complaint with the Information Commissioner’s Office:
Information Commissioner’s Office
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.
Cookies are text-based files that are distributed to your device by websites that you individually visit. Cookies are primarily used to aid in the functionality of websites and to provide insight and information to the website owner(s). Please see below for greater information on the few cookies that we actively use.
The cookies used are session based and track only the user when navigating through ormistonswbacademy.org.uk
For more information on Google Analytics and cookies, you can read Google’s overview of privacy and safeguarding at the below link: https://support.google.com/analytics/answer/6004245At this moment in time, ormistonswbacademy.org.uk does not use any third party ad-servers and consequentially does not exert any third-party cookies as a result of this. Any cookies obtained externally (persistent) are no reflection or of any obligation linked to Ormiston SWB Academy and therefore hold no liability – to remove these cookies please contact their respective distributors
Controlling Your Cookie Settings
Most popular web browser allow customisation of what cookies you are subjected, or at least the option to disable the use of certain cookies. You can also view which cookies are currently active or have been blocked. For a greater breakdown of what cookies are you can visit the below informative websites:
To find out how to disable cookies on your web browser please see the below links for the most popularly accessed web browsers:
For alternate browsers, please refer to their individual websites for guidance on removing cookies and other data storage information.To opt of being included in Google Analytic tracking across multiple websites please visit the following link: http://tools.google.com/dlpage/gaoptout.
Cookies we use and what they do:
|Cookie Name||Cookie Use||Purpose|
|_ga||Google Universal Analytics||Google analytical cookies are used to obtain information about website visitors and their path around the site. These cookies are anonymous and track information including the number of people visiting the site and where they have come from.
|_gat||Google Universal Analytics Throttle|
|_gid||Google Analytics Tracking|
To opt of being included in Google Analytic tracking across multiple websites please visit the following link: http://tools.google.com/dlpage/gaoptout.